Invoicing
Quotes that become invoices, credit notes that settle the original, recurring billing, expenses and VAT summaries — in your customer's language, in any currency.
| Description | Qty | Price | Amount |
|---|---|---|---|
| Design and development | 12 h | 95.00 | 1,140.00 |
| Hosting and monitoring | 1 | 149.00 | 134.10 |
| Printed handbook | 3 | 45.00 | 135.00 |
| Subtotal | 1,409.10 |
| VAT 21% | 267.56 |
| VAT 9% | 12.15 |
| Total | $1,688.81 |
Try it right here
Different layouts, not colour swaps. Press one — the document below changes. This is the same switch the product uses, so what you see is what your customer receives.
| Description | Qty | Price | Amount |
|---|---|---|---|
| Design and development | 12 h | 95.00 | 1,140.00 |
| Hosting and monitoring | 1 | 149.00 | 134.10 |
| Printed handbook | 3 | 45.00 | 135.00 |
| Subtotal | 1,409.10 |
| VAT 21% | 267.56 |
| VAT 9% | 12.15 |
| Total | $1,688.81 |
Text over your accent switches between white and black automatically, by contrast — so a light colour still reads. Backgrounds, watermark, A4 or US Letter, and a per-document override for the customer who insists.
The part nobody advertises
VAT is computed from the base, never extracted from the total. The two formulas differ by a cent, and the wrong one gets the file rejected. That rule is BR-CO-17 — check your own XML.
$100.00 tax inclusive, at 21%
| Taxable base | 82.64 |
| VAT 21% | 17.35 |
| Rounding — BT-114 | 0.01 |
| Payable | 100.00 |
The leftover cent is declared as payment rounding — where the standard puts it — instead of hidden inside the VAT figure. Checked against 4.000 randomly generated documents.
Coverage
Rules
| Issued means issued | A numbered invoice cannot be edited. Numbering is gap-free, resets on your schedule and never reuses a number — including for voided documents, which keep theirs. Corrections are credit notes, and a credit note settles the original automatically. |
| Reverse charge, properly | Applied only when it is legal: a company, in another EU member state, with a VAT number verified in VIES and dated. Change the number and the old verification is cleared — a stale “valid” would be a lie on the new one. |
| You see the open | Every document has a private link, and the first open is recorded. Half the conversations about late payment end right there. |
| Rates that do not drift | Reports convert each document at the rate stored on it at issue time. Last month's total does not move because the euro moved this morning. |
| Where it is mandatory | EN 16931 / Peppol UBL across the EU. Romania, Poland, France, Spain, Italy, Turkey, Brazil, Mexico, India, Chile, Peru, Colombia, Argentina through their national providers. We do not hold your signing certificate and do not file returns. That is written on the settings screen too, not only here. |
Oltrano