Email signatures

Two things make an email signature look amateur: a logo that arrives as a paperclip on every reply, and a version that collapses into a wall of text for half the recipients.

Two ways to build it

Open a mailbox, then Manage → Signature. Fill in the fields — name, role, company, phone, email, website, one more line — and pick one of four layouts. Or press Write it myself and get the full editor: bold, links, pictures, whatever you want. Switching to free text starts from the layout you had, so you are editing something, not facing a blank page.

The logo

Upload it right there, in the same window. It is the same logo as on your invoices — one place, used in both — and after upload it is shown immediately rather than hidden behind a setting you have to find.

Both formats, always

Every signature is saved as HTML and as plain text. The plain-text version is what somebody reading in a text-only client sees; without it, their software either drops the signature or shows it as a pile of tags. In free-text mode the plain version is derived from what you wrote, not from the fields, because the fields may be empty.

One signature per sending address

A mailbox that sends as both contact@ and invoices@ has a signature for each. Change the From address while writing and the signature swaps with it, without touching what you have typed.

What not to put in it

Anything clever. Mail clients throw away CSS in the head, most of them ignore layout, and Outlook does not understand modern positioning at all. Our layouts use inline styles and, where there is a logo, a table — which is ugly in 2026 and is still the only thing that survives.

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