The company stamp

In the Gulf, in much of Asia and for plenty of old-school accountants, an invoice without a stamp gets questioned. Here is one you do not have to print, stamp and scan.

Make it

Settings → Company stamp. Pick a shape — round, oval or rectangular — an ink colour, and what it says. Leave the text fields empty and they take your company name, tax number and city from your settings, which means the stamp stays correct when you move office or change the VAT number. Tilt it a few degrees: a perfectly straight stamp reads as a logo, because nobody presses one perfectly straight.

Put it on documents

One switch. It lands bottom right, under the totals, on invoices, quotes and delivery notes, and it prints — unlike our own small badge, which does not.

Take the file

Download it as a PNG with nothing behind it, about a thousand pixels across, or as SVG. The transparent background is the part that matters: a scan on white paper covers whatever is under it on the page. Use the file in Word, in a contract drafted somewhere else, or send it to whoever cuts rubber stamps.

What it is not

A stamp is not a signature and carries no legal weight on its own, anywhere. Across most of Europe it stopped being required years ago. What it does is look official to people who expect it, and save you a trip through a printer and a scanner. For something that does hold up — with an audit trail and a tamper-evident fingerprint — use electronic signatures.

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